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: Clearly state what further disciplinary actions may occur if the behavior continues.

: Ensure you are treating the employee the same way you have treated others in similar situations.

A standard write-up should be objective, specific, and fair. Most professional formats include: (242 KB)

: Record the date, time, and a factual description of the behavior or incident.

For digital knowledge management, a "proper write-up" or typically requires a clear title with a verb, concise steps, and screenshots for visual guidance. How to Write a Great Knowledge Base Article : Clearly state what further disciplinary actions may

: List any witnesses or physical evidence (like emails or logs) that support the claim.

: Instead of saying "late often," state "late for 15 minutes on three separate occasions in April". Most professional formats include: : Record the date,

: Both the manager and employee should sign the document to acknowledge the meeting occurred. Best Practices for Managers